Submissions

Author Guidelines

1. Scope and submission process

EJHBS publishes original, peer-reviewed research in all areas of health and biomedical sciences. All manuscripts must be submitted through our Online Submission System. Note: While e-mail submissions are accepted during technical transitions (EJHBS@uog.edu.et), the online portal is the preferred route for tracking.

2. Manuscript preparation and double-blind compliance

To ensure an unbiased review, EJHBS uses a double-blind peer review process. Authors must submit the following separate files:

Title page: Contains the title of the article, author names (with affiliations), and the corresponding author’s email and ORCID IDs (if available).

Main manuscript: Submit as a Word document (.doc or .docx) formatted in Times New Roman (12 pt), A4 page size, 1.5-line spacing throughout, and continuous line and page numbering. This single file should be organized logically and include the title, structured abstract (maximum 300 words), keywords (3–5), introduction, materials and methods, results (with tables and figures embedded), discussion, acknowledgments, declarations, authors' contributions, and references. The manuscript must be anonymized and should not include author names, affiliations, or any identifying information.

Cover letter to the Editor-in-Chief: The corresponding author must confirm that the manuscript is original and not under consideration elsewhere, that all authors have approved the final version and meet the ICMJE authorship criteria, and that all conflicts of interest and institutional affiliations have been fully disclosed.

Ethical approval document: Provide official ethical clearance from the relevant institutional review board or ethics committee.
Conflict of interest declaration: Submit a completed disclosure form for all authors, if not included in the manuscript.
Supplementary materials (Optional): Include any additional supporting data, tables, figures, or methodological details.

All files must be clearly labeled using the format: manuscript title_corresponding author name.

3. Institutional neutrality 

In accordance with our commitment to editorial independence, manuscripts submitted by authors from the University of Gondar are managed via a strict "Firewall" protocol. These papers are assigned to external editors and reviewed by experts outside the host institution to ensure objective evaluation and prevent institutional bias.

4. Research integrity and plagiarism policy

EJHBS maintains a zero-tolerance policy for plagiarism.

• All manuscripts are screened for originality. A similarity index exceeding 20% (excluding common terminology and references) may result in immediate rejection.
• Authors must state that the study received Institutional Review Board (IRB) approval. Research involving human subjects must comply with the Declaration of Helsinki.

5. Tables, Figures, and Nomenclature

• Tables and figures should be placed in their respective positions within the text, not at the end.
• Figures must be high-resolution (300 dpi) and legible.
• Use standard international codes for biological names (italics) and Chemical Abstracts for compounds. Use only standard abbreviations; define them at first use.

6. References (Vancouver Style)

Follow the Vancouver referencing style, numbered sequentially, and formatted correctly. References must be numbered in the order they appear in the text using parentheses, e.g., (1).

• Journal Example: Kassu A, Fujino F, et al. Molecular epidemiology of HIV-1 in north Ethiopia. AIDS Res Hum Retrovir. 2007;23:564-568.
• Book Example: Assefa S, Berhan W. Health laboratory quality assurance. 2007, Master Printing Press, Addis Ababa.

7. Article Types at a Glance

Authors must include the sections below (8-14) at the end of their manuscript, immediately before the References.

8. Ethical approval and consent to participate

Ethical approval of research involving human participants

• Our policy is to ensure that all articles published by EJHBS report on work that is morally acceptable and expect authors to follow the World Medical Association’s Declaration of Helsinki. To achieve this, we aim to appraise the ethical aspects of any submitted work that involves human participants, whatever descriptive label is given to that work, including research, audit, and sometimes debate.
• Statement of Ethics Approval
  We require every research article submitted to include a statement that the study obtained ethics approval (or a statement that it was not required and why), including the name of the ethics committee(s) or institutional review board(s), the number/ID of the approval(s), and a statement that participants gave informed consent before taking part. You are responsible for obtaining ethical approval for your research prospectively. 
• In addition, we welcome detailed explanations of how investigators and authors have considered and justified the ethical and moral basis of their work. If such detail does not easily fit into the manuscript, please provide it in the covering letter or upload it as a supplemental file when submitting the article. 

Ethical approval of research involving animals
All material published in EJHBS, which reports experiments performed using animals, must adhere to high ethical standards concerning animal welfare. Manuscripts will be considered for publication only if the work:  

• follows international, national and institutional guidelines for the humane treatment of animals and complies with relevant legislation; 
• has been approved by the ethics review committee at the institution or practice at which the studies were conducted (where such a committee exists)

9. Consent for publication

Not applicable. (Or: Written informed consent was obtained from the patient for publication of this case report and any accompanying images.)

10. Availability of data and materials

The datasets generated and/or analyzed during the current study are available from the corresponding author on reasonable request. (Or: All data generated or analyzed during this study are included in this published article.)

11. Competing interests

The authors declare that they have no known competing financial interests or personal relationships that could have appeared to influence the work reported in this paper.

12. Funding

This research was supported by [Insert Funding Agency Name] (Grant No. [Insert Number]). (Or: This research received no specific grant from any funding agency in the public, commercial, or not-for-profit sectors.)

13. Authors' contribution Statement 

A contributorship statement is required for every article submitted and should outline who has contributed what to the planning, conduct, and reporting of the work described in the article. Researchers must determine among themselves the precise nature of each person’s contribution, and we encourage open discussion among all participants to reach a consensus.

Submissions must specify the contribution of every author using CRediT (Contributor Roles Taxonomy) roles by the following format:

Conceptualization: [Initials]

Methodology: [Initials]

Data Collection & Investigation: [Initials]

Formal Analysis: [Initials]

Writing – Original Draft: [Initials]

Writing – Review & Editing: [All authors]

Supervision: [Initials]

All authors have read and agreed to the published version of the manuscript. Not all roles will apply to every manuscript, and some authors may contribute through multiple roles. All individuals named in the contributorship statement must give permission to be included, as readers may infer their endorsement of the data and conclusions of the paper. It is the responsibility of the submitting author to ensure that permission is obtained and to be able to provide evidence of this if required.

14. Acknowledgments

An acknowledgements statement may be included at the end of the paper, detailing those who helped in carrying out the research but who have not been recognized as contributors, as well as for personal expressions of gratitude.

Because acknowledgment may imply endorsement by acknowledged individuals of a study’s data and conclusions, authors are strongly advised to obtain permission to be acknowledged from all acknowledged individuals before submitting.